Aerogen Data Privacy Policy

In this notice:

“Data Protection Legislation” means the EU General Data Protection Regulation 2016/679; together with all other applicable legislation relating to privacy or data protection.

1 Who this privacy notice applies to and what it covers

1.1 This privacy notice applies to Aerogen Ltd and the entities we own or control (“Aerogen”, “Aerogen network” “we”, “us” or “our”) with offices at: • IDA Business Park, Dangan, Galway.
1.2 We are committed to protecting your personal data and processing your information in an open and transparent manner.
1.3 This privacy notice sets out how we will collect, process, store and protect information about you when:

• providing services to you or our customers
• you use “our Website”; or
• performing any other activities that form part of the operation of our business.

1.4 When we refer to “our Website” or “this Website” in this policy we mean the specific webpages of Aerogen.com.
1.5 Aerogen.com is comprised of subdomains that are country specific. Namely aerogen.com./de , aerogen.com/fr, aerogen.com/ch
1.6 This privacy notice also contains information about when we share your personal data with other members of the Aerogen Network, and Aerogen authorized distributors
1.7 In this privacy notice, your information is sometimes called “personal data”. We may also sometimes collectively refer to processing, collecting, protecting and storing your personal data as “processing” such personal data.

2. What information we collect

2.1 We may collect, record and use information about you and our customers in physical and electronic form and will hold, use and otherwise process the data in accordance with the Data Protection Legislation and as set out in this notice.
2.2 In the course of providing products and services to you or our customers and performing due diligence checks in connection with our products / services (or communicating with you regarding possible services we might provide), we may collect or obtain personal data about you. We may also collect personal data from you when you use this Website.
2.3 We may collect or obtain such data because you give it to us (for example in a form on our Website), because other people give that data to us (for example your employer or adviser) or because it is publicly available. The legal grounds for processing your data are set out in paragraph 5.1 below.
2.4 We may also collect or obtain personal data from you because we observe or infer that data about you from the way you interact with us or others. For example, to improve your experience when you use this Website and ensure that it is functioning effectively, we (or our website agency) may use cookies (small text files stored in a user’s browser) and Web beacons which may collect personal data. Additional information on how we use cookies and other tracking technologies and how you can control these can be found in our cookie notice on our Website.
2.5 The personal data that we may collect or obtain may include:

• your name, gender, age and date of birth;
• your contact information, such as your address and contact details (including your email and mobile telephone number);
• country of residence;
• lifestyle and social circumstances (for example, your pastimes);
• family circumstances (for example, your marital status and dependents);
• employment and education details (for example, the organisation you work for, your job title and your education details);
• your postings on any blogs, forums, wikis and any other social media applications and services that we provide;
• your IP address your browser type and language, your access times; complaint details;

2.6 The personal data we collect may also include so called ‘sensitive’ or ‘special categories’ of personal data, such as details about your: dietary requirements (for example, where Aerogen would like to provide you with lunch during a meeting); health (for example, so that we can make reasonable accommodations for you in our buildings or at our events) and sexual orientation (for example, if you provide us with details of your spouse or partner). We may also collect and process personal data relating to ethnic or racial origin e.g. multicultural networks. The legal grounds for processing special categories of personal data are set out in paragraph 5.1 below.
2.7 If you fail to provide us with this information, or you object to us processing such information the consequences are that we may be prevented from processing your instructions or continuing to provide all or some of our services to you or our customers.

3. Information provided by or about third parties

3.1 Where we are provided with personal data about you by our client or another third party, we take steps to ensure that the client or other third party has complied with the data protection laws and regulations relevant to that information; this may include, for example, that the client or other third party has provided you with notice of the collection (and other matters) and has obtained any necessary consent for us to process that information as described in this privacy notice.
3.2 If any information which you provide to us relates to any third party (such as a spouse, people who depend on you financially, or a joint account holder or beneficiary), by providing us with such personal data you confirm that you have obtained any necessary permissions from such persons to the reasonable use of their information in accordance with the above provisions, or are otherwise permitted to give us this information.

4. How we use information about you

4.1 We collect and process information about you and/or your business to enable us and other members of the Aerogen Network to provide our services to you and in order to meet our legal or regulatory obligations.
4.2 We may also use your personal data for the purposes of, or in connection with:

• applicable legal, regulatory or professional requirements;
• requests and communications from competent authorities;
• client and prospect relationship purposes, which may involve: (i) sending you insights, opinions, updates, reports on topical issues or details of our products and services that we think might be of interest to you; (ii) contacting you to receive feedback on services; and (iii) contacting you to invite you to events, seminars, briefings;
• recruitment and business development purposes (for example testimonials from a client’s employees may be used as part of our recruitment and business development materials with that employee’s permission);
• protecting our rights and those of our customers.

4.3 In addition to the purposes connected to the operation of our business above, we may also use your personal data collected via our Website:

• to manage and improve our Website;
• to tailor the content of our Website to provide you with a more personalised experience and draw your attention to information about our products and services that may be of interest to you; or
• to manage and respond to any request you submit through our Website.